San Francisco, CA: PT Asst Archivist, GLBT Historical Society

Job Opening Title: Assistant Archivist

Institution/Organization Name: GLBT Historical Society

Job Location (City, State, Province, Country): San Francisco, CA, USA

Application Deadline: Open until filled

Link to job posting:

Years of experience required: 1-3

Job Description (if URL to posting not available). Please include instructions for how to apply.: Assistant Archivist

Under the supervision of the Managing Archivist, the Assistant Archivist will work primarily in support of the archives reference services, as well as assist with the day-to-day operations of the archives and special collections. This is a part-time, independent contractor position at 16 hours per week, with Thursday being a required day. Pay rate is $25 an hour.

Support the GLBT Historical Society archives reference activities:
– Provide reference service to users of the archives in person and remotely, including answering email and phone reference requests, maintaining a calendar of reference appointments, and ensuring appointments do not exceed reading room/patron capacity.
– manage rights and reproduction requests.
– manage the security and appropriate use of collection materials in the reading room by: registering and checking in patrons; reviewing reading room rules, conditions of use, licensing and reproduction fees; providing Request to Publish forms, when needed; and enforcing all reading room rules and policies.
– follow procedures for searching, retrieving, and serving collection materials from the stacks for patron use while utilizing appropriate handling practices; and ensure that collection materials are properly returned to their designated storage location.
– maintain accurate statistics relating to reference activities.
– process reproduction requests for still image collection materials and liaison between researchers and third party vendors for moving image reproduction requests.
– other duties as assigned.

Assist the Managing Archivist in the daily operation of the archives, including but not limited to:
– assisting with appraisal of new acquisitions.
– accessing, surveying, and/or processing small to medium sized archival collections.
– responding to general requests and inquiries via email, phone, or in-person visits.
– maintaining official records of archives projects, programs and activities.
– writing monthly reports of activities for the Managing Archivist.
– keeping manuals, policy documents, and training materials up to date.
– serving as a liaison between potential collection donors and the Managing Archivist.
– performing outreach activities such as preparing exhibitions, developing or hosting workshops, and developing small-scale displays in the reading room.
– hiring, training, supervising, and developing projects for volunteers and interns.
– other duties as assigned.

– an ALA-accredited master’s degree in library and information science with an emphasis on archival studies.
– one year professional reference work in an archives or library.
– 1-3 years professional archival experience with increasingly complex duties.
– strong knowledge of copyright law as it applies to use of archival collections.
– experience working with analog and digital archival collections.
– detail oriented.
– ability to manage multiple projects and work both independently as well as in a group.
– passion for LGBTQ history.
– ability to lift up to 40 pounds of material.

The GLBT Historical Society’s organizational culture values a passion for LGBTQ history and culture, humor, kindness and respect in interpersonal relationships, working hard and effectively, and a commitment to success.

To apply, please send a cover letter, resume, and list of three professional references to Managing Archivist Joanna Black ( The GLBT Historical Society is an equal opportunity employer that seeks to expand the diversity of its staff. This position will remain open until filled.


About Meredith Lowe

Outreach Specialist in Continuing Education Services at UW-Madison SLIS. Erstwhile archivist.
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