Salt Lake City, UT: Open Records Portal Archivist, Utah State Archives

Posted here:
Job #: 11680
Job Title: Open Records Portal Archivist
Opening Date/Time: Fri. 03/10/17 12:00 AM Mountain Time
Closing Date/Time: Sun. 03/26/17 11:59 PM Mountain Time
Salary: $16.07 – $25.47 Hourly
Job Type: Full Time
Location: Salt Lake County, Utah
Department: 100 Department of Administrative Services
Number of Openings: 1
Benefits: This position is eligible for a full benefits package including medical, dental, life, and long-term disability insurance, a retirement plan, plus paid leave to include annual, sick, and holiday pay. The State requires employees to receive their pay through direct deposit. If selected, you will receive more information about these benefit options and enrollment information through our onboarding process and during your first week or two on the job.
Physical Address: 346 South Rio Grande Street Salt Lake City, UT 84101
Recruiter Name: Rebecca Lisor
Recruiter Telephone Number: 801-538-3062
Recruiter Email Address:
Overtime Exempt: No
Schedule Code: B – Competitive Career Service – Employment in this position requires a probationary period.
Schedule Code Description: This position requires a 12 month probationary period. Current State employees who have already passed a probationary period will not be required to complete another one.
EEO Statement: The State of Utah is an equal opportunity employer. Hiring is done without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age or disability. Reasonable accommodations provided to known disabilities of individuals in compliance with the Americans with Disabilities Act. For accommodation information or if you need special accommodations to complete the application process, contact the Dept. of Human Resource Mgmt. at 801-538-3025 or TTY 801-538-3696.

Are you passionate about making government records available to the public? Do you enjoy collaborating with people to find results that benefit you both? This position as the coordinator of the Open Records Portal as an Archivist might be for you!

The Open Records Portal is a central website which the public can use to access public governmental records and make records requests online. You can visit it here.

Principal Duties
As the Open Records Portal Archivist you will:

Work with the Utah Transparency Board to prioritize records to be posted online.
Collaborate with Archives staff and state records officers to compile and post records online.
Monitor and track incoming Government Records Access and Management Act (GRAMA) requests.
Provide technical assistance to portal users.
Manage the functionality of the portal.
Make recommendations for system improvements.

The Best Qualified Candidate
The best qualified candidate for this position will have:

A master’s degree in one of the following:
Public Administration
Archives and Records Management
Library and Information Science

3 or more years of experience collaborating and negotiating with customers to mutually beneficial results.
3 or more years of experience in records management. (Please see the definition of records management below.)
3 or more years of experience managing content management systems or databases.
Strong communication skills with a variety of audiences.
A basic understanding of government and the records that document government functions.

Why You Should Join Our Team
In addition to the State’s competitive benefits package, Archives offers the opportunity to be part of a team that understands the importance of records and values government transparency.

The Agency/Division
The purpose of the State Archives is to assist Utah government agencies in the efficient management of their records, to preserve those records of enduring value, and to provide quality access to public information.

Supplemental Information:

Records Management refers to the activities required to systemactially control the creation, distribution, use, maintenance, and disposition of business and/or governmental records. Managing files in an environment such as medical office or sales department is not related experience.

Working Conditions:
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

Physical Requirements:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
DHRM rules apply for promotions and transfers.


About Meredith Lowe

Outreach Specialist in Continuing Education Services at UW-Madison SLIS. Erstwhile archivist.
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