Glendale, CA: PT Library Archivist, City of Glendale Library, Arts & Culture – Glendale History Room

Job Title: Hourly City Worker / Library Archivist
Opening Date/Time: Mon. 12/05/16 12:00 AM Pacific Time
Closing Date/Time: Continuous
Salary: $25.00 – $34.99 Hourly
Job Type: Hourly – Part-time
Location: 613 E. Broadway, Room 100, Glendale, California
Department: Library, Arts and Culture Department

The City of Glendale Library, Arts & Culture is creating a 21st Century public facility for access to technology, collaboration, community gathering, and lifelong learning. Our Glendale History Room will be a critical component to our unique regional venue, which will also include a MakerSpace, Tech Lab, Reading Spa, café space, and new auditorium. It will establish and organize important historical facts in a community that has experienced interesting social, geographical, political, cultural and industrial revolution. We are seeking a seasoned archivist who demonstrates curiosity, courage and creativity, as well as sharp organizational skills.

Using the scope statement for the Glendale History Room, the duties of this position include weeding materials housed in this collection to fit within scope, making recommendations for the sale of materials determined no longer pertinent to the collection; physically and intellectually arranging archival materials using independent judgment and working with minimal supervision; employing standards (EAD, EAC, DACS, MARC, etc.) to create descriptive metadata and produce finding aids and catalog records; analyzing collections for potential digitization, developing a plan for cohesive digitization and digitizing materials and working with previously-digitized materials; assisting Administration Team in the design phase and development of the Remembrance Room that includes the initiation of an oral history program, commemorating and honoring the resiliency of the human spirit in the face of genocide.

Essential functions of the job include, but are not limited to, the following:
Organizes, catalogs and preserves materials in accordance with acceptable standards and practices, both in physical and digital form.

Provides for the accessibility of the collection to the public, and plans for and implements technological tools to enhance this access.

Carries out recommendations of the CPAP (California Preservation Assessment Project) report and continues the required commitments from the LHDRP (Local History Digital Resources Project) grants.

Develops a strategic planning approach to the Glendale History Room and its physical and digital collections with the current collection scope statement as a starting point.

Makes recommendations for changes to the Glendale History Room scope statement. Makes recommendations for the disposition of materials that should be de-accessioned.

Works with Library and City staff to make recommendations and eventual implementation for the storage of the current and future digital collections.

Conducts focus groups with community leaders both for the Glendale History Room and the Remembrance Room to determine needs of stakeholders.

Analyzes results from the “CA Revealed digitization and digital preservation plan” to use as a roadmap for building online collections. Develop additional digitization plan as needed.

May assist other Library staff to initiate an oral history program.

This position may seek out and follow through with writing grant proposals through the California State Library and/or other institutions for grants that will provide funding to enhance the Library’s ability to provide opportunities to patrons performing local history research.
Minimum Requirements:
Knowledge, Skills & Abilities
Knowledge of:
Collection development, assessment practices and evaluation tools, especially for local history and archival collections.
Familiarity with oral history program implementation.
Local history collections is highly desirable.
Modern methods, practices, terminology, principles and trends of professional archival work.
Principles and methods of archival cataloging and classification with local history materials such as photographs, letters/correspondence, pamphlets, realia, maps, newspapers, audiovisual and other non-book materials.
Principles and practices of copyright requirements as they relate to digitization and archival collections.
Relevant digitization projects.

Knowledge of and Skill in:
Application of standards for describing and encoding archival materials (DACS, EAD, EAC, MARC) in the form of published finding aids and/or catalog records.
Arranging and describing archival collections and curatorial practices.
Grant writing.

Skill in:
Effective public relations.
Exceptional customer service practices.
Quality and efficient work product.

Ability to:
Arrange and describe archival collections and curatorial practices.
Apply professional knowledge to the practical problems of the job.
Create a welcoming environment, for all patrons and staff.
Be an effective team member.
Be flexible in all work-related situations.
Establish and maintain smooth and effective working relationships and resolve interpersonal conflicts.
Speak, write, and communicate effectively English.
Supervise others on an as-needed basis.
Work independently under general supervision, multitask, and prioritize.

Two years of experience working in archives or special collections including work as lead archivist for processing team or as a solo archivist. Significant experience with arranging and describing archival collections and curatorial practices. Experience with minimal or efficient processing techniques (e.g., MPLP). Experience in Grant writing. Experience of cataloging and managing archives to recognized standards. Experience working as a lead or project manager on similar projects.

Master’s Degree in Library and Information Science from an ALA-accredited program or equivalent with a concentration in archival studies. Formal archival training or certification

Valid Class C California driver’s license.

An equivalent combination of experience, education and/or training may substitute for the listed minimum requirements.

Selection Process:
The examination will consist of an evaluation and an oral, with the evaluation as a qualifying step and the oral 100%. All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable experience will be invited to the oral examination. Any evaluation will be based on the candidate’s education and experience as related to the position. Any examination will be to evaluate the candidate’s education, experience, knowledge and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights. Should this be necessary, the candidates will be notified of the specific examination components and weights prior to the administration of any examination. TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the City of Glendale requires that all new employees provide documentation to establish both work authorization and identity.


About Meredith Lowe

Outreach Specialist in Continuing Education Services at UW-Madison SLIS. Erstwhile archivist.
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