Job Title: Records Management Specialist/Archivist (12009, Grade G)
Closing Date/Time: Continuous
Salary: $45,609.00 – $78,042.00 Annually
Job Type: Career Full-Time
Location: Silver Spring, Maryland
The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a State-chartered agency operating within Montgomery and Prince George’s Counties. It is a nationally-recognized and award-winning agency providing land use planning; stewardship for natural, cultural and historic resources; and delivery of recreation programs to the communities it serves. Additional information on the agency can be found at http://www.mncppc.org.
The agency is seeking a Records Management Specialist/Archivist within Corporate Records/Archives Unit (Division of Corporate Policy and Management Operations). This position, will implement and monitor the agency’s Information and Records Management System, including the Archives Program. This position will provide technical expertise in:
Document management, such as assuring safekeeping of agency records;
Development of, and compliance with M-NCPPC and State approved retention schedules;
Effective management of document retrieval systems including complex records management databases;
Implementing clear protocols for retention (i.e., chain of custody for receipt, retention, review, and destruction of documents);
Conception and improvement of archival policies and procedures; and
Providing training and guidance to operating departments on archiving standards and retention protocols.
Examples of Important Duties:
Administers the M-NCPPC Archives Program, which involves appraising, arranging, describing and preserving archival material.
Ensures that record retention procedures and requirements are in compliance with federal and state laws to include the manner in which documents are archived and accessed.
Maintains liaison with the Maryland State Archives for approval of amendments to the agency’s records retention schedule and disposition authority.
Provides M-NCPPC staff and public with information and/or documents from archives collection.
Coordinates the acquisition, pickup from field units, retrieval and destruction of records.
Train staff across the agency in records management best practices.
Assisting staff in research and/or providing documents for Public Information Act (PIA) requests.
1. High school graduation or GED and four years of experience in archival and records management techniques; or
2. An equivalent combination of education and experience.
3. Valid driver’s license or the ability to acquire one.
4. Ability to type or data enter.
THE IDEAL CANDIDATE WILL POSSESS:
Degree in Museum Studies, Library and Information Science, Archives, Records Management or History is highly desired.
Strong command of archival theory and best practices including planning and managing a digital archives program.
Experience with database management.
Knowledge of electronic records issues, systems analysis, systems development concepts and data storage methods, media, and security
Knowledge of the technical requirements for digital preservation, including hardware, software, metadata schema and file formats;
Proficiency with Microsoft Office applications; and
Strong analytical, communications and customer service.