Job Title: Archives Specialist
Opening Date/Time: Thu. 04/21/16 12:00 AM Eastern Time
Closing Date/Time: Wed. 05/04/16 11:59 PM Eastern Time
Salary: $14.20 – $19.88 Hourly
$29,539.54 – $41,355.35 Annually
Job Type: Full Time
Location: Historical Center of York County, 210 East Jefferson Street, York, SC 29745, South Carolina
Department: Museum Archives Dept MYCO
CLASSIFICATION TITLE: Museum Archives Specialist
Under the supervision of the Director of Archives, this position assists with registration activities pertaining to potential acquisitions, maintaining accession files, and caring for the permanent collection of archival materials. Assists with the processing of archival collections, cataloging library resources and working with volunteers/interns on archival projects.
Examples of Duties:
The tasks listed below represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary.
Process archival collections: assigns temporary custody and identification numbers; arranges and describe records; maintains accession log and donor files; creates finding aids and enters into PastPerfect; supervises volunteers and interns on archival projects.
Manages the physical preservation of archival materials; performs basic conservation; provides appropriate housing; maintains clean storage facility; monitors environmental conditions.
Organizes legal documentation of archival and library materials owned by or loaned to the Cultural & Heritage Museums; maintains permanent and library accession records; enters information into PastPerfect; produces reports as required.
Conducts research for in-house projects; presents public programs on historical or archival topics; prepares information for publication.
Processes all incoming objects to be considered for accession to the Museum collection (including donations, bequests, and museum object purchases), by receiving them, assigning tracking numbers, creating PastPerfect entries, and appropriately storing these objects preceding acquisition or return.
In conjunction with the Director of Archives, prepares condition reports, including photographic records. Assists with all registration activities pertaining to acquisition of individual objects to the Museums archival collection.
Utilizes collections management software (PastPerfect and/or Excel) for entering information relating to accessions, contacts, and maintaining location control of the permanent collection.
Works with the Collections Manager or Archives Manager in cataloguing and researching collections; assists with housing new accessions and rehousing other permanent collection objects as needed. Assists with the supervision of volunteers and interns with ongoing projects.
Assists the Archives Manager, Collections Manager, curator(s), and exhibition personnel in the unpacking, condition reporting, and repacking of loans. Supports Archives Manager,Collections Manager and exhibition personnel in conducting research, identifying artifacts, and other duties in support of exhibition projects.
Perform other duties as required within the scope of responsibility.
EDUCATION AND EXPERIENCE REQUIREMENTS:
Completion of Bachelor’s degree in archives, museum studies, library science, public history, history or related field required. Master’s degree preferred. Requires two years of experience in a related field.
CERTIFICATIONS AND LICENSES:
Must possess valid driver’s license.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of current archival practices and standards. Knowledge of rare books, manuscripts, archives, and special collections. Knowledge of preservation needs for various types of archival and library materials. Knowledge of terms found in historical records. Skill in arranging and describing archival materials. Skill in resolving problems encountered in processing archival records and library resources. Skill in handling archival material with manual dexterity. Skill in performing basic genealogical and historical research. Ability to utilize collections management software. Ability to work independently or as a team member. Ability to communicate information orally and in writing. Ability to prioritize daily tasks and ongoing projects. Ability to read antiquated handwriting. Ability to be detailed and organized. Knowledge of collections management software (PastPerfect). Knowledge of basic computer software, such as Microsoft Office. Knowledge of museum collections management functions, standards, and practices for the physical care and preservation of collections. Ability to communicate effectively, both orally and in writing. Ability to read, analyze, and interpret professional and governmental documentation. Ability to follow instructions, both written and oral. Ability to solve practical problems. Ability to adjust daily work priorities in response to events or input from other staff members. Ability to adjust work practices according to the changing industry standards. Ability to calculate figures and amounts used in collections records to from statistical analysis. Ability to accurately measure items.
COMPLEXITY/SCOPE OF WORK
PROFESSIONAL: Work requires advanced learning acquired by a prolonged course of specialized intellectual instruction.
Perform entry level professional work including basic data analysis and synthesis, or report on operations and activities of an organization; or perform quality assurance and compliance activities. Example: May use advanced algebra, inferential statistics, and/or financial models.
Follow complex rules or systems, using professional literature and technical reports; or enforce laws, rules, regulations, or ordinances.
Communicate information among co-workers, customers, vendors, and management; or speak before professional groups; may write complex articles and reports or develop presentations for specialized audiences; may read scientific or technical journals or reports.
Perform coordinating work involving guidelines and rules with constant problem-solving.
Handle cash transactions; prepare and process purchase orders..
TOOLS AND EQUIPMENT USAGE
Use office machines such as copiers or calculators. Use computers for data entry, word processing, spreadsheets, PowerPoint presentations, or custom applications. Use electronics or complex software, hardware, or network systems.
PHYSICAL DEMANDS / WORK ENVIRONMENT
PHYSICAL AND DEXTERITY REQUIREMENTS:
Requires work involving: standing, walking, sitting, gripping or feeling with hands, or reaching with hands and arms 1/3 to 2/3 of the time; climbing or balancing, stooping, kneeling, crouching, crawling, tasting, or smelling under 1/3 of the time; talking or hearing over 2/3 of the time; lifting up to 50 pounds under 1/3 of the time.
Close vision (clear vision at 20 inches or less), Distance vision (clear vision at 20 feet or more), Color vision (ability to identify and distinguish colors), Peripheral vision (ability to observe an area that can be seen up or down or to the left and right when vision is fixed on a given point), Depth perception (three-dimensional vision, ability to judge distances and spatial relationships), Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).
POTENTIAL ENVIRONMENTAL CONDITIONS/HAZARDS:
The job may risk exposure to indoor environment, dust, mold, and pests.